University 3,500 Assets Tracked Across 12 Buildings

The Challenge

120,000 fixed assets distributed across dozens of operational sites with varied profiles. Manual audit unworkable at that scale.

Few projects in Colombia reach this scale. National operation with mixed-use sites.

The Solution

• Real-time visibility over 120,000 assets
• Automated audits by site, by category, by responsible owner
• One of the largest fixed-asset deployments in Colombia
• Complete audit of a site in minutes for small ones, hours for multi-floor sites, versus days under the manual method.
• National consolidated report available the instant counts complete.

Context

Organization with national presence and a network of operational sites with varied profiles. 120,000 fixed assets across dozens of locations, with mandatory audit regime controlled by external bodies.

Approach

Diagnostic over three representative sites to calibrate the tagging cycle and reconciliation against ERP. Bounded Deployment on one complete regional unit, measuring sustained precision over a full audit cycle. Full Project scaled by business unit across the national network, deploying our own crews, internal crews, and the client's crews.

Architecture

Passive RFID tagging categorized by asset type · handheld readers for mobile audit per site · fixed portals at critical access points · integration with the corporate ERP fixed-asset module.

Implications

At national scale, manual audit is statistical; RFID audit is precise and feeds not just regulatory and administrative information, but also supply chain and the services dedicated to client attention.